A Project Management Institute, Inc. (PMI)®Registered Training Course
Best Practices in Projects Technical Library & Digitalization
The Best Way to Manage Digitalization Projects and Transfer to
Paperless Working Environment
Course Overview
Project management is used to optimize the utilization of resources to achieve set goals, within the planned schedule and allocated budget. The digitalization or digitization allows for the projects to reduce the time spent on meetings, reduces costs and enables transparency, cooperation and ease of communication. However, it comes with risks, as managing digital projects involves managing various digital technologies to achieve high-quality deliverables, and these deliverables might not always be tangible, and depend a lot on the user acceptance.
The vast majority of project management failures we see can be traced back to requirements management, scope creep, change request handling, adoption failures, or sustained maintenance — all activities that are in the realm of project management, and when it comes to digitization, all of them are existent as the understanding of the workload needed for responding to change requests is not always fully understood.
The emergence of digital libraries provides an unprecedented opportunity for broader and easier access to an information resources, while at the same time providing additional protection, easier preservation and copyright protection. There are as many approaches to the development of digital libraries as there are definitions of what constitutes digital library. Digital libraries are permanently evolving with the introduction of new formats, standards, technologies, best practices, digital library design, evaluation, preservation, and digital curation and this GLOMACS training course is intended to provide adequate guidance to the professionals involved in these projects on how to achieve their goals without frustration and budget and timeline overruns.
This GLOMACS training course will highlight:
- Digitization scope and influence
- Best practices in Digitization projects
- How are the records digitalized?
- What is the best way to enable discoverability of your records?
- Process of digitization of library resources and digitization architecture
- Main risks and their management
- Copyright permission defining and protection
Training Objectives
By the end of this training training course, participants will learn to:
- Develop adequate digitization policy
- Explain the process of digitization planning, budgeting and monitoring
- Understand the difficulties of digitization related to Optical Character Recognition for local languages
- Learn the best practices of digitization projects
- Determine adequate digitization technology to be used in their projects
- Apply the Project Management techniques for digitization projects
Who should Attend?
This training course is designed for a variety of professionals involved in the digitization projects, and it is suitable to a wide range of professionals but will greatly benefit:
- Project Managers
- Program Managers
- Account Managers
- Business Sponsors
- Technical Managers
- Digital Practitioners
- IT Managers
- As well as any professionals involved in the process of digitalization or project management
About Saudi Glomacs
At Saudi GLOMACS, we specialize in delivering world-class training courses in Saudi Arabia and across various international locations. Our training courses are tailored to meet the unique demands of Saudi Vision 2030 and the Human Capability Development Program, focusing on empowering Saudi citizens and enhancing workforce skills. We offer diverse courses spanning leadership, management, engineering, and technical disciplines to cultivate expertise and drive professional growth. Our flexible learning options—whether in-person, online, or in-house—ensure accessibility and convenience for individuals and organizations alike.
With over 30+ years of experience through the GLOMACS global network, we are committed to delivering innovative, results-driven training solutions. Our expert instructors combine industry knowledge with dynamic teaching methods, fostering practical skill development and long-term career success. By choosing Saudi GLOMACS, you're investing in personal excellence and contributing to the Kingdom’s sustainable economic growth and vision-driven transformation.
Training Outline
DAY 1: Digital Libraries
- Introduction, Definitions and Framework
- Creating Large Scale Digital Libraries
- Digital Collection Policy Development
- Legal and Standard Issues
- Protection of Copyright
DAY 2: Digitization Projects
- Differences between Digitization Projects and Regular Projects
- Project Mapping for Digitization Capabilities
- Digitization Project Governance
- Digitization Project Execution Models
- Digitization Proof of Concept
DAY 3: Digitization Project Management
- Key Characteristics of Digitization Project Management Planning
- Project Plan
- Collaboration Plan
- Risk Management
- Staffing Plan
- Change Management in Digitization Projects
- Digitization Project Cost Estimation
- Best Practices in Digitization Project Management
DAY 4: Digitizing Your Data-Principles and Methods
- How to Digitize the Records
- Difference between In-house and Outsourcing of Digitization
- Records Discoverability
- Optical Character Recognition
- Application
- Limitation
- Local Languages
- Content Availability and Protection
- Record Digitization Workflow
DAY 5: Digitization Project Execution and Monitoring
- Applying the Digital Maturity Model
- AGILE Project Management and Digitization Projects
- Managing Stakeholders and their Engagement
- Achieving Excellence in Managing Digital Records
- Digital Records Storage and Maintenance
Certificates
- On successful completion of this training course, GLOMACS Certificate with eligible Continuing Professional Education credits (CPE) from National Registry of CPE Sponsor and Professional Development Units (PDUs) / Contact Hours from Project Management Institute (PMI®), will be awarded to the delegates
Accreditation
GLOMACS is proud to be an Authorized Training Partner (ATP No. 2759) with PMI®. As an ATP, GLOMACS is authorized to issue applicable Professional Development Units (PDUs) and Educational Contact Hours to participants of any of its PMI® approved training courses for PMI® Certification and Re-Certification.
GLOMACS is registered with NASBA as a sponsor of Continuing Professional Education (CPE) on the National Registry of CPE Sponsors. NASBA have final authority on the acceptance of individual courses for CPE credit. Complaints regarding registered sponsors may be submitted to the National Registry of CPE Sponsors through its website: www.learningmarket.org.
All Training Seminars delivered by GLOMACS by default are eligible for CPE Credit.
Providers and Associations
Sessions in international locations
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